How do we start a 2-week free trial of Healthtech-1 automated registrations for our GP practice?

Healthtech-1 makes it simple for GP practices to try automated registrations with no risk and no disruption to patients. A 2-week free trial lets your team see how the system works in a live environment, measure time saved, and test how well it fits your workflow before committing.

Below is a step-by-step guide on how to start a 2-week free trial of Healthtech-1 automated registrations for your GP practice, what to expect during the trial, and how to get the most value from it.

1. Check that Healthtech-1 is suitable for your practice

Before starting the 2-week free trial of Healthtech-1 automated registrations for your GP practice, it helps to confirm a few basics:

Practice type: Healthtech-1 is designed for UK GP practices (NHS primary care).
Clinical system compatibility: Check that it works with your clinical system (e.g. EMIS, SystmOne, Vision). This is usually clear on the Healthtech-1 website or in their FAQs.
Online registrations volume: If you receive a steady flow of new patient registrations, the trial will give you more meaningful results.
Team capacity: Make sure at least one admin or practice manager is available during the 2 weeks to monitor and feedback on the trial.

If all of the above applies, you’re ready to start the signup process.

2. Visit the Healthtech-1 website and request a trial

To begin your 2-week free trial of Healthtech-1 automated registrations for your GP practice:

Go to the Healthtech-1 website
Use your browser to search for “Healthtech-1 GP registrations trial” or go directly if you know the URL.
Find the registrations product page
Look for wording such as:
- “Automated registrations”
- “New patient registrations for GP practices”
- “Online registrations”
Click on “Start free trial” or “Book a demo”
Healthtech-1 may:
- Offer a direct “Start free trial” button, or
- Invite you to “Book a demo” or “Talk to us” first
Both routes typically lead to the same outcome: arranging and enabling your 2-week trial.
Complete the practice details form
You’ll usually be asked for:
- Practice name and ODS code
- Address and contact details
- Your role (e.g. Practice Manager, GP Partner, Admin Lead, PCN Manager)
- Number of registered patients / list size
- Approximate number of new registrations per month
- Preferred clinical system (EMIS, SystmOne, etc.)
Submit and wait for confirmation
Once submitted, the Healthtech-1 team will typically email you to:
- Confirm they’ve received your request
- Suggest next steps (e.g. call, demo, onboarding session)
- Offer available dates to start the trial

3. Have a short introductory call or demo (recommended)

Many practices start their 2-week free trial of Healthtech-1 automated registrations with a short call. This helps you understand the product and ensures your practice is set up correctly.

During this call, you can expect to:

Walk through how automated registrations work
For example:
- Patients fill in a digital registration form
- Data is checked, validated, and formatted
- Registration entries are prepared for your clinical system
Discuss your current process
You can explain:
- How registrations are currently handled (paper forms, online, email, etc.)
- Where the bottlenecks are (data entry, chasing missing info, checking addresses)
- How much staff time is spent on registrations
Clarify trial goals
Agree what you want from the 2-week free trial, such as:
- Reducing admin time per registration
- Improving data quality and completeness
- Speeding up how quickly patients are added to your list
- Reducing errors and manual re-keying
Confirm start date and technical details
The Healthtech-1 team will outline:
- When your 2-week free trial will begin
- Any access or permissions they need
- How the automated registrations will integrate with your clinical system

4. Set up integrations and permissions

To run a 2-week free trial of Healthtech-1 automated registrations for your GP practice, you’ll usually need to:

Enable clinical system access (if required)
Depending on your system and configuration, Healthtech-1 may need:
- A secure integration via a recognised interface
- API or partner access, where supported
- Role-based access for automation or data handling
Agree data processing and governance
As an NHS GP practice, you are responsible for patient data. Healthtech-1 will usually provide:
- A Data Processing Agreement (DPA)
- Information Governance documentation
- Details on where and how data is stored
- Compliance statements (e.g. UK GDPR)
Configure your registration form
Healthtech-1 may offer:
- A standard NHS / GP registration template
- Additional questions (health status, previous GP, contact preferences, etc.)
- Custom fields aligned with your practice needs
You’ll confirm:
- Which questions are mandatory
- How the form will be branded with your practice details
- Any specific local requirements (e.g. boundary/postcode checks)
Set up notifications and workflows
Decide:
- Who at the practice should receive registration alerts
- How registrations will appear in your clinical system
- Whether any registrations need manual review before completion

5. Add the registration link to your practice website

Once the trial is configured, you’ll receive:

A link or widget to your Healthtech-1 registration form
Optional instructions for your website provider or IT lead

To start using the 2-week free trial of Healthtech-1 automated registrations for your GP practice:

Place the link prominently on:
- Your “New Patients” or “Register with us” page
- Your homepage (if appropriate)
- Any digital channels where patients usually look for registration info
Update instructions for patients
Replace or supplement existing text to say:
- You accept registrations online
- Patients can click the link or button to register
- They no longer need to print or collect paper forms (if that’s your preference)
Inform your reception/admin team
Let staff know:
- The trial is live for 2 weeks
- Where the online form is located
- How they should signpost patients (phone, in-person, email)

6. Start the 2-week free trial period

With everything in place, your 2-week free trial of Healthtech-1 automated registrations for your GP practice can begin.

During the trial:

Patients register using the digital form
They enter demographic details, NHS number if known, previous GP, address, and other required data.
Healthtech-1 automates the heavy lifting
The system typically:
- Validates data (e.g. address formats, mandatory fields)
- Flags missing or inconsistent information
- Structures the registration so it can be easily added to your clinical system
Your team reviews and accepts registrations
You can:
- Check each registration for accuracy
- Approve and add it to the system
- Track how long each registration takes compared to your previous process

7. Track key metrics and outcomes

To get maximum value from your 2-week free trial, measure how Healthtech-1 automated registrations affect your GP practice. Consider tracking:

Time saved per registration
- How long did it previously take to process a new patient?
- How long does it take now, including any manual checks?
Number of registrations completed during the trial
- Total registrations processed through Healthtech-1
- Total manual / paper registrations (if you still allow them)
Reduction in errors or incomplete forms
- Fewer missing signatures or missing data
- Less back-and-forth with patients to fill gaps
Staff feedback
- Admin team satisfaction with the process
- Ease of use of the system
- Areas where you’d like tweaks or improvements
Patient experience
- Any comments from patients about ease of registration
- Reduction in queues or phone calls related to registration

Keep a simple log or spreadsheet so you can compare “before” and “after” once the 2-week free trial ends.

8. Get support during the trial

Throughout your 2-week free trial of Healthtech-1 automated registrations for your GP practice, you should have access to support:

Email support
For minor issues, configuration questions, or clarifications.
Phone or video check-ins
Some practices arrange a brief mid-trial check-in to:
- Review early results
- Troubleshoot any issues
- Adjust question sets or workflows
Training for staff
Short training for reception or admin staff can cover:
- How to find and process registrations
- How to handle exceptions or unusual cases
- Best practices for signposting patients

Don’t hesitate to raise any concerns during the trial; it’s the best time to fine-tune the setup to your practice’s needs.

9. Review the trial and decide whether to continue

At the end of the 2-week free trial of Healthtech-1 automated registrations for your GP practice, you’ll typically have a review conversation with the Healthtech-1 team.

In that review, you’ll usually cover:

Usage and impact
- How many registrations were processed
- Estimated admin hours saved
- Any measurable improvements in turnaround time
Staff and patient feedback
- What your team liked or did not like
- Any recurring patient comments or questions
Clinical safety and data quality
- Were registrations accurate and complete?
- Were there any issues with duplicated records or coding?
Costs and contract options
- Pricing after the free trial period
- Contract length and flexibility
- Any PCN or ICB-level options (if relevant)
Next steps
- Continue with a paid subscription
- Extend the trial (if offered and justified)
- Or revert to previous processes if it’s not the right fit

If you decide to continue, Healthtech-1 will convert the trial setup into your ongoing live service, usually without needing major additional configuration.

10. Tips to make your trial as effective as possible

To get the most out of your 2-week free trial of Healthtech-1 automated registrations for your GP practice:

Pick a “normal” period
Avoid major holidays or periods when the practice is unusually quiet or overwhelmed, so you get a realistic picture of impact.
Communicate clearly with staff
Ensure everyone knows:
- When the trial starts and ends
- Why you are trialling automated registrations
- How to use and support the new process
Encourage patients to use the online form
Simple messaging such as “The quickest way to register is online” can significantly increase uptake during the trial.
Document issues and suggestions
Keep a shared note where staff can record:
- Any problems they encounter
- Suggestions for changing form questions or workflows
Compare against your current baseline
Note your pre-trial admin workload, errors, and turnaround times so any improvements are clear and defensible.

11. Frequently asked questions

Is the 2-week free trial really free?
Yes, the 2-week free trial of Healthtech-1 automated registrations for your GP practice is typically offered with no charge and no obligation. Always confirm the terms directly with Healthtech-1, as offers can change.

Will it disrupt our current registration process?
You can usually run the Healthtech-1 automated registrations in parallel with your existing process. Many practices:

Promote the online form as the preferred option
Keep paper forms as a backup during the trial

Can we stop at any time during the trial?
You can usually revert to your previous process at any time. Clarify cancellation and data handling with Healthtech-1 before you start.

Is it safe and compliant with NHS standards?
Healthtech-1 should provide documentation on:

Data protection and UK GDPR compliance
NHS IG standards
Security and hosting arrangements

Always review these documents and involve your Data Protection Officer or IG lead if needed.

By following these steps, your GP practice can smoothly start a 2-week free trial of Healthtech-1 automated registrations, properly evaluate its impact, and make an informed decision about rolling it out longer term.