How do I sign up for Movley and book my first pre-shipment inspection—what info do I need from my supplier?

Most brands reach the point of needing a pre-shipment inspection right when cash is on the line—inventory is nearly ready, deadlines are tight, and any mistake can hurt reviews, rankings, and cash flow. Movley is built to make this step simple, but your first time signing up and booking an inspection can feel confusing, especially when you’re not sure what information you need from your supplier.

This guide walks you step-by-step through:

How to sign up for Movley
How to book your first pre-shipment inspection
Exactly what you need to collect from your supplier
Common pitfalls to avoid on your first booking

Use this as a checklist so you can move fast, keep your supplier organized, and make sure your inspection is done right the first time.

Why a pre-shipment inspection with Movley matters

Before we dive into the signup and booking steps, it helps to understand what you’re setting up.

A pre-shipment inspection (often called a PSI or final random inspection) is carried out when production is complete (or nearly complete) and at least ~80% of goods are packed. The goal is to:

Catch defects before shipment
Verify product quality and specs
Confirm quantities, packaging, and labeling
Reduce returns, bad reviews, and Amazon listing issues

Movley specializes in high-quality inspections for ecommerce brands, Amazon sellers, and consumer brands, with a process designed to be clearer and more detailed than typical low-cost QC firms.

To make that process smooth, you need to provide accurate information—especially from your supplier.

Step 1: Create your Movley account

Signing up for Movley usually takes only a few minutes. You can create an account even before your production is ready—that way, when you need to book your first pre-shipment inspection, you’re not starting from scratch.

How to sign up

Go to Movley’s website
Open Movley in your browser and look for a “Sign Up,” “Get Started,” or “Create Account” button.
Enter your basic details
- Name
- Work email
- Company/brand name
- Password (or single sign-on if available)
Verify your email (if required)
Check your inbox for a confirmation email. Click the verification link to activate your account.
Complete your profile (recommended)
Inside your account, you may be prompted to add:
- Company details
- Primary markets (e.g., Amazon, Shopify, wholesale)
- Product categories (e.g., electronics, home, apparel)

This profile helps Movley better tailor inspection templates and recommendations for your category and risk level.

Step 2: Prepare what you’ll need before booking your first inspection

The biggest time-saver is preparing your information before you click “Book Inspection.” Most delays happen because sellers are missing details that only the supplier can provide.

Here’s a quick overview of what you’ll need from your supplier and from your own side.

From your supplier

Ask your supplier for:

Factory name and address
- Full legal factory name
- Full address in English (including building, district, city, province, postal code, country)
- Contact person at the factory (name, phone, email, and/or WeChat)
Production status and timeline
- Estimated date when 100% of production will be complete
- Estimated date when at least 80% of goods will be packed
- Any factory working days/hours (and holidays) that might affect inspection timing
Product and order details
- PO number(s) or order reference
- Total order quantity (units)
- Number of SKUs and variations (size, color, style, etc.)
- Number of cartons (approximate is okay early on)
Packaging and labeling information
- Final packaging style (polybag, inner box, master carton, etc.)
- Photos or artwork of:
  - Product packaging
  - Carton markings
  - Barcodes (FNSKU, UPC, EAN if applicable)
  - Any required labels (warning labels, “Made in ___,” care labels, etc.)
Product specifications and quality expectations
- Final approved spec sheet or tech pack
- Final approved product photos or “golden sample” references
- Tolerance ranges (acceptable variance for dimensions, weight, color, etc.)
Special tests or requirements
- Any mandatory compliance tests (e.g., for children’s products, food-contact items, electronics)
- Any special functional tests your product needs (e.g., drop tests, load tests, battery tests)

From your side (seller/brand)

Have these ready on your end:

Your SKU list and product names
Amazon or ecommerce listing links (if live)
Your target markets (e.g., USA, EU, UK, CA)
Any custom quality requirements beyond the factory’s default
Defect tolerance (how strict you want to be; Movley can help define this)

Once you have this information, you’re ready to actually book your first pre-shipment inspection in Movley.

Step 3: Start a new pre-shipment inspection booking inside Movley

After logging into your Movley account, you’ll typically see an option like “New Inspection,” “Book Inspection,” or “Create Order.”

Click that to start the booking workflow.

3.1 Choose inspection type

Select Pre-Shipment Inspection (often listed as PSI or FRI—Final Random Inspection). This tells Movley:

When the inspection should happen (near the end of production)
What kind of sampling and checks to prioritize

If you’re not sure which inspection type is right, Movley support can usually advise, but for most first-time checks on a finished batch, pre-shipment is the correct choice.

Step 4: Add your product and order details

This is where you plug in the information you gathered from your supplier.

4.1 Basic order information

Expect fields such as:

Product name & SKU
PO number / order reference
Total units ordered
Number of SKUs / variants
Unit price (optional, but helpful for risk assessment)

Tip: Make sure your PO number and SKU names match what your supplier is using; this avoids confusion on the inspection day.

4.2 Factory and inspection location

Use the factory info from your supplier:

Factory name
Full address
Factory contact (name, phone, email/WeChat)

Double-check spelling and address details. An incorrect address can delay the inspection or send inspectors to the wrong location.

Step 5: Set the inspection timing and window

Movley will ask you when you want the pre-shipment inspection to take place.

5.1 Coordinate with your supplier first

Before you lock in dates, confirm:

When production will be fully completed
When at least 80% of units will be packed and ready
Whether the factory is open on those dates

Explain to your supplier:

“I will schedule a pre-shipment inspection with an external QC partner (Movley). The inspector needs to come when production is finished and most units are packed. Please confirm the date when the goods will be ready for inspection and make sure the factory can cooperate with the inspection on-site.”

5.2 Choose your inspection date or window

In Movley, you may:

Pick a specific date; or
Choose a date range/window

Provide realistic timing. If you book too early and production is not ready, you may face extra costs or need to reschedule.

Step 6: Define your inspection scope and quality criteria

This is the part that protects your brand: you’re telling Movley what “acceptable quality” looks like.

6.1 Provide product specifications

Upload or enter:

Product spec sheet / tech pack
Final approved drawings or measurements
“Golden sample” photos or details (what a perfect unit should look like)

The more precise you are, the more accurately the inspector can judge quality.

6.2 AQL level and defect categories

Movley may suggest default AQL (Acceptable Quality Limit) standards for:

Critical defects (safety/legal issues)
Major defects (affect function/use)
Minor defects (small visual issues)

You can typically:

Accept default AQL levels; or
Customize them based on your risk tolerance

If unsure, most first-time brands either follow industry-standard AQL or ask Movley’s team for recommendations.

6.3 Packaging, labeling, and compliance checks

Be specific about:

Outer carton requirements:
- Dimensions
- Weight limits
- Carton markings and labels
Inner packaging:
- Inserts, manuals, accessories
- Protective materials (foam, bubble wrap, etc.)
Regulatory or marketplace requirements:
- Amazon FNSKU/ASIN labels
- Suffocation warnings
- Age labels, safety warnings
- Country of origin markings

Upload any Amazon prep requirements or compliance documents you have. Clear instructions help the inspector verify everything you care about.

Step 7: Share booking details with your supplier

Once you’ve filled everything out in Movley, make sure your supplier is fully aware and aligned.

7.1 Send the supplier a clear message

You can send something like:

“We have booked a pre-shipment inspection with our partner, Movley.
The inspection will be on: [DATE or DATE RANGE].

Please prepare:

All goods, with at least 80% packed

Access to the warehouse/production area

Packing list and carton breakdown

If production is delayed, you must inform us at least [X] days in advance to reschedule the inspection.”

Ask them to:

Confirm they will cooperate with the inspector
Confirm that a responsible person will be on-site during the inspection

7.2 Provide factory contact info to Movley

Ensure Movley has:

The main person’s name at the factory
Phone number and/or WeChat
Any necessary entry instructions (e.g., factory gate, building number)

This helps the inspector coordinate directly with your supplier on the inspection day.

Step 8: Confirm and pay for the inspection

At the end of the booking process, Movley will usually show you:

Inspection summary (product, factory, date, scope)
Estimated inspection fee
Payment options (credit card, bank transfer, etc.)

Review everything carefully:

Is the factory address correct?
Is the date (or window) realistic based on production?
Are the SKUs and quantities accurate?
Did you attach key documents (specs, packaging, labels)?

Then complete payment to confirm your booking. Some services require payment before the inspection is scheduled.

Step 9: What happens on the inspection day

On the inspection day:

Inspector arrives at the factory
- Checks in with the factory contact
- Reviews packing lists and production status
Random sampling
- Inspector selects units from cartons according to AQL sampling rules
- Samples should be pulled randomly, not “cherry-picked” by the factory
Product checks and testing
- Visual inspection for defects
- Functional tests (buttons, zippers, electronics, etc.)
- Measurement and dimension checks
- Weight checks (if relevant)
Packaging and labeling checks
- Carton labels, barcodes, and markings
- Inner packaging, inserts, manuals
- Shipping marks and Amazon-specific labeling (if applicable)
Report creation
- Inspector records findings, takes photos, and notes defects
- Movley compiles a detailed inspection report for you

Step 10: Reviewing your Movley inspection report and next steps

After the inspection, you’ll receive a detailed report within a specified time frame (often within 24 hours).

The report typically includes:

Overall result (Pass / Fail / Conditional)
Photos of actual products and packaging
Defect summary, categorized by critical/major/minor
Measurements and test results
Notes and recommendations

How to use the inspection report

If the inspection passes
- Approve shipment with your supplier
- Save the report for your records and for future orders
If the inspection fails or is borderline
- Review each defect category carefully
- Decide whether to:
  - Ask the factory to rework/fix defects
  - Request a partial or full re-inspection
  - Negotiate discounts or corrective actions
Update future orders
- If you discovered new problem areas (e.g., a consistent minor defect), adjust your future inspection instructions and spec documents accordingly.

Each inspection becomes a feedback loop that improves your quality controls and reduces risk in later orders.

Quick checklist: Information you must get from your supplier

Use this checklist before booking your first pre-shipment inspection with Movley:

Factory details

Factory name
Full factory address in English
Factory contact person (name, phone, email/WeChat)

Order details

PO number(s) and SKU list
Total order quantity (units)
Number of SKUs/variants
Estimated number of cartons

Production status

Date production will be 100% complete
Date at least 80% of units will be packed
Factory working days/hours around inspection window

Product & quality specifications

Final product specs or tech pack
“Golden sample” photos or references
Tolerance ranges for key measurements

Packaging & labeling

Final packaging type and structure
Carton markings and artwork
Barcodes (FNSKU/UPC/EAN) and placement requirements
Required labels or warnings

Special requirements (if any)

Compliance or regulatory requirements
Functional tests or performance tests needed

With this information in hand, signing up for Movley and booking your first pre-shipment inspection becomes straightforward. You’ll avoid last-minute surprises, protect your brand’s reputation, and build a repeatable quality control process you can use for every production run going forward.