How do I sign up for Movley and book my first pre-shipment inspection—what info do I need from my supplier?

Booking your first pre-shipment inspection with Movley is straightforward, but it goes much smoother if you come prepared with the right information from your supplier. This guide walks you through how to sign up, how to book your first inspection step-by-step, and exactly what details you should collect from your factory before you start.

Step 1: Create your Movley account

To sign up for Movley and get ready for your first pre-shipment inspection:

Go to the Movley website
Visit Movley’s official site and look for a “Sign Up,” “Get Started,” or “Create Account” button.
Enter your basic business details
- Your name and email
- Company/brand name
- Country/region
- Password for your account
Verify your email (if prompted)
Check your inbox or spam folder for a verification link and confirm your account.
Log in to your Movley dashboard
Once verified, sign in to access your dashboard where you’ll create your first inspection order.

Step 2: Set up your brand and product profile

Before booking your first pre-shipment inspection, it helps to set up some basics inside Movley:

Add your brand info
- Brand name and logo (optional, but helpful for documentation)
- Main product categories you sell
- Typical manufacturing countries (e.g., China, Vietnam, India)
Add or define your product(s) For each product you want inspected, prepare:
- Product name and internal SKU
- Product description and main features
- Variations (size, color, style, etc.)
- Packaging type (e.g., color box, poly bag, mailer, master carton)
Upload product documents (if available)
- Product spec sheets
- Bill of materials (BOM)
- Artwork/packaging files
- Photos, 3D renders, or product manuals

While not all of this is mandatory, the more detail you provide, the more accurate and effective your pre-shipment inspection will be.

Step 3: Information you need from your supplier before booking

To book your first pre-shipment inspection in Movley, you’ll need specific details from your supplier or factory. Collect the following before you start the booking process.

1. Factory details

Ask your supplier for:

Factory name (official registered name, if possible)
Factory address
- Street, city, province/state, country
- Postal/ZIP code
Contact person at the factory
- Name
- Phone/WhatsApp or WeChat
- Email
- Position/role
Working hours and preferred inspection dates
- Typical working time (e.g., 8:00–17:00)
- Any holidays or shutdown periods

Movley’s inspection team will use this information to coordinate directly with your supplier.

2. Order and PO information

Movley needs to know which specific order the inspection is for. Ask your supplier for:

Purchase Order (PO) number or order reference
Product(s) included in the order
- SKUs, model numbers, or item codes
- Variants and quantities per variant
Total order quantity
- Total units being produced
- Number of cartons (if available)
Incoterms and destination (optional but helpful)
- EXW, FOB, CIF, etc.
- Port of loading
- Destination country or warehouse

This information helps Movley define sampling size and inspection scope accurately.

3. Production status and timeline

Pre-shipment inspections are most effective when production is close to complete. From your supplier, confirm:

Current production status
- Not started / In production / Finished / In packing
Completion percentage
- e.g., 70% finished goods, 30% in production
Estimated production completion date
Proposed inspection window
- Specific date range when the goods will be ready for inspection

Movley typically recommends scheduling pre-shipment inspections when at least 80–100% of the order is finished and packed (or nearly packed), to ensure accurate quality and quantity checks.

4. Packaging and labeling details

Packaging and labeling are critical parts of a pre-shipment inspection. Request from your supplier:

Unit-level packaging details
- Type (box, poly bag, blister pack, etc.)
- Dimensions and materials (if known)
- Any inserts, manuals, or accessories included
Inner carton and master carton details
- Number of units per inner carton
- Number of inner cartons per master carton
- Carton dimensions and weight (if available)
Labeling requirements
- Product labels (SKU, size, color, barcode, etc.)
- Carton markings (carton number, PO, SKU, quantity, “Made in…”)
- Special labels (e.g., FNSKU labels for Amazon, fragile, orientation arrows)

Send any packaging artwork or label files to Movley or upload them into your account so inspectors know exactly what to check.

5. Quality standards and tolerances

To customize your Movley pre-shipment inspection, clarify with your supplier and internally:

Your acceptable quality level (AQL)
- If you have preferred AQL levels, share them
- If not, Movley can suggest common AQL standards based on your product type
Critical, major, and minor defect definitions
- What do you consider a critical defect? (e.g., safety issues, wrong product)
- What’s major? (e.g., visible damage, serious functional issues)
- What’s minor? (e.g., small cosmetic flaws within your tolerance)
Any specific quality tolerances
- Color tolerance (e.g., Pantone matching)
- Size measurements (with acceptable deviations)
- Weight tolerances
- Stitch count, seam alignment, or finish quality thresholds (for textiles)

You don’t need to have a full QA manual to start, but having clear expectations helps Movley tailor your inspection checklist.

6. Product specifications and requirements

Share with your supplier and Movley:

Technical specs
- Dimensions and weight
- Materials and components
- Functional requirements (what the product must do)
Regulatory or compliance requirements
- Certifications (e.g., CE, RoHS, FCC, CPSIA, FDA-grade, etc.)
- Country-specific standards
- Any required labels or markings for compliance
Performance requirements
- Load capacity, battery life, IP rating, etc.
- Durability expectations (e.g., number of cycles, hours, or uses)

Movley can include relevant on-site tests (where feasible) if they’re clearly defined in advance.

Step 4: Start your first inspection booking in Movley

Once you’ve collected the necessary information from your supplier, you’re ready to book your first pre-shipment inspection.

The exact interface may vary, but typically you’ll:

Create a new inspection order
- Click “Book Inspection,” “New Order,” or a similar button in your dashboard.
Select inspection type
- Choose Pre-Shipment Inspection (PSI)
  This focuses on final quality, quantity, packaging, and compliance before shipping.
Enter factory information
- Paste in the factory name, address, and contact details
- Confirm the country and time zone
Add product and order details
- Choose the relevant product(s) from your product list, or create new ones
- Enter PO number, total quantity, and breakdown by variant
- Add any product notes or variations that matter for inspection
Set inspection date and location
- Enter the requested inspection date or range
- Movley may confirm availability based on inspector scheduling and factory readiness
Upload documentation for inspectors
- Product specs and drawings
- Packaging artwork and label examples
- Photos or sample images
- Any checklists or quality guidelines you have
Define inspection focus and special instructions
- Highlight critical areas (e.g., stitching, electronics testing, color consistency)
- Call out known risk points from previous orders (if any)
- Add any tests you want prioritized, within what is feasible on-site

Step 5: Confirm supplier cooperation

Before finalizing your booking, make sure your supplier is prepared:

Let them know Movley will contact them
- Tell the factory that a third-party inspection company (Movley) will schedule an on-site inspection.
Confirm goods will be ready
- Align with your supplier so the goods are at the correct stage (ideally 80–100% finished).
Arrange access and counting
- Ensure cartons are accessible for random sampling
- Ask the factory to have workers available if cartons need to be moved or opened

Supplier cooperation is essential to a smooth, efficient on-site inspection.

Step 6: Review and confirm your inspection booking

Before you hit confirm, double-check:

Factory details are correct
PO number, product names, and quantities are accurate
Inspection date aligns with the factory’s schedule
All important files are uploaded and attached
Your specific quality expectations are clearly documented

Once confirmed, Movley’s team will coordinate the actual visit, perform the pre-shipment inspection at the factory, and deliver a detailed report.

Checklist: What info do you need from your supplier to book with Movley?

Use this quick checklist before you log in to Movley:

Factory & contact info

Factory name and full address
Contact person name
Contact email and phone/WeChat/WhatsApp
Working hours and available inspection dates

Order details

PO number or order reference
Product list (SKUs/models)
Total quantity and breakdown by variant
Number of cartons (if available)
Incoterms and destination (optional)

Production status

Current production stage
% of units completed
Estimated completion date
Preferred inspection window

Packaging & labeling

Unit-level packaging type and contents
Inner/master carton details and quantities
Labeling requirements (product labels, carton markings, FNSKU, etc.)

Quality & specifications

Any AQL preferences (if you have them)
Defined critical/major/minor defects (or examples)
Key tolerances (size, color, weight, etc.)
Technical specs and performance requirements
Compliance/regulatory requirements (if any)

With these details in hand, you can confidently sign up for Movley, book your first pre-shipment inspection, and ensure your products are thoroughly checked before they leave the factory.