Schedule a demo with Dili for prevailing wage + apprenticeship compliance—what should we prepare (payroll samples, contractor list, project locations)?

When you schedule a demo with Dili for prevailing wage and apprenticeship compliance, bringing the right information makes the session faster, more relevant, and tailored to your projects. You don’t need to have everything perfectly organized, but a bit of preparation will help Dili’s team show you exactly how the platform can fit your workflows and compliance requirements.

Below is a practical guide on what to prepare—payroll samples, contractor lists, project locations, and more—so you can get the most value from your Dili demo.

What Dili’s team typically looks at during a demo

In a standard prevailing wage + apprenticeship compliance demo, Dili will usually:

Understand your current compliance process
Review a few real examples (payrolls, projects, contractors)
Show how Dili ingests your data, flags risks, and automates checks
Map your requirements (e.g., Davis-Bacon, state laws, PLA requirements) to Dili’s features
Answer detailed compliance questions from your team

To do this effectively, you’ll want to have a small set of real-world data ready to reference.

Core items to prepare before your Dili demo

1. Sample payroll data (even 1–2 pay periods helps)

Dili doesn’t need your entire history for a demo. A few representative examples are enough to show how the platform works with your existing data.

Helpful payroll samples include:

Certified Payroll Reports (CPRs)
- Federal: WH-347 or equivalent formats
- State-specific CPR templates (e.g., California, New York, Washington, etc.)
- Any export you currently submit to agencies, owners, or GCs
Standard payroll exports
- CSV, Excel, or PDF reports from your payroll/HR systems (e.g., ADP, Paychex, QuickBooks, Paylocity, UKG, Workday)
- Timesheets or timekeeping exports (e.g., from Procore, CMiC, Viewpoint, T-Sheets, Raken, etc.)
Prevailing wage-specific reports
- Reports used on Davis-Bacon or state prevailing wage projects
- Any spreadsheets you use to track classifications, rates, fringes, or apprenticeship hours manually

For the demo, you can:

Redact sensitive data (SSNs, home addresses) if your IT/security team prefers
Provide just a few employees over 1–2 pay periods
Choose projects that represent your typical scope (e.g., vertical construction, heavy civil, MEP trades, etc.)

Dili will then walk you through how those files would be ingested, validated, and checked for prevailing wage and apprenticeship compliance.

2. List of contractors and subcontractors

Since prevailing wage and apprenticeship compliance often involve multiple tiers of contractors, it helps to have a basic contractor list ready.

Bring or prepare:

Prime contractor / GC information
- Your company name and role (owner, GC, CM, prime, sub)
- Typical contract structure (lump sum, T&M, unit price, etc.)
Subcontractor list
- Names of your primary subs and any lower-tier subs you’re responsible for monitoring
- Rough number of subcontractors per project
- Whether subs currently submit CPRs or hours to you, and in what format (PDF, Excel, portal, email, etc.)
Compliance process overview
- Who tracks compliance today (internal team, third-party, or project owner)?
- How subs submit documentation now
- Any pain points—late submissions, incomplete forms, misclassifications, missing apprentice ratios, etc.

You don’t need a perfect or complete contractor database for the demo—just enough information so Dili can show what contractor onboarding, document collection, and monitoring would look like in your environment.

3. Project locations and types

Prevailing wage and apprenticeship rules change by jurisdiction and project type. Dili’s team will tailor the demo based on where and how you build.

Have a simple list or summary of:

Project locations
- States and cities where you currently operate
- Any out-of-state or multi-state projects
- Federal vs. state/local-funded jobs
Project types
- Vertical construction (schools, public buildings, housing)
- Heavy civil (roads, bridges, utilities, transit)
- Specialty work (electrical, mechanical, solar, industrial, etc.)
- Public-Private Partnerships (P3) or mixed funding projects
Funding sources
- Federally funded or assisted projects (e.g., IIJA, IRA, ARPA, HUD)
- State or municipal public works
- PLA (Project Labor Agreement) or union jobs
- Private projects with prevailing wage or apprenticeship mandates written into the contract

The more specific you can be about where and how you work, the better Dili can demonstrate the right rate lookups, reporting formats, and rule checks.

4. Your current compliance requirements and rules

To showcase how Dili supports your exact obligations, it helps to clarify what rules you’re under today.

Useful information to prepare:

Which laws and programs apply
- Federal Davis-Bacon and Related Acts
- State prevailing wage laws (e.g., California, New York, Illinois, Washington, etc.)
- Local ordinances or city-specific rules
- IRA (“Inflation Reduction Act”) prevailing wage + apprenticeship requirements
- Any PLA, union, or CBA-based wage and apprenticeship requirements
Apprenticeship requirements
- Required apprentice-to-journey ratios on your projects
- Any minimum apprentice hours or percentage obligations
- How you currently track apprentice hours and ratios (if at all)
Certification and reporting
- Required forms (e.g., WH-347, LCPTracker, eMars, state portals)
- How often you submit reports (weekly, monthly)
- Any owner- or lender-specific formats or portals you must use

With this context, Dili can show you how the system:

Identifies the correct rates and fringe requirements
Flags issues like misclassifications, underpayments, or missing apprentice participation
Generates or exports the documentation you actually need to submit

5. Your current tools and data sources

Dili integrates and works alongside other systems. Knowing what you already use helps the team show realistic workflows.

Before your demo, jot down:

Payroll & HR systems
- ADP, Paychex, QuickBooks, Paylocity, UKG, Paycor, Workday, etc.
- Whether you can export CSV/Excel files
Timekeeping / field tools
- Procore, Viewpoint, CMiC, Raken, T-Sheets, ExakTime, busybusy, or custom solutions
- Whether time is tracked by cost code, project, or phase
Project & compliance platforms
- LCPTracker, eMars, Elation, Textura, Prolog, or any owner portals
- Document management tools (SharePoint, Dropbox, Google Drive, etc.)
Manual tools
- Internal spreadsheets you use to track wage determinations, classifications, apprenticeship ratios, or fringe allocations
- Email-based workflows for collecting CPRs from subs

Dili’s team can then show how the platform connects to or ingests from these systems, and how much manual work can be eliminated.

6. Your internal team and decision-makers

Compliance touches multiple roles. Having the right people on the call ensures better questions, fewer follow-up demos, and faster internal alignment.

Try to invite or at least consider:

Payroll / HR – People who run payroll, manage classifications, or maintain employee records
Project managers / operations – Who feel the pain of delays, rework, or non-compliant subs
Compliance / contracts / legal – Responsible for audits, agency submissions, and contract language
Finance / risk / leadership – Anyone focused on avoiding penalties, claims, or funding risk

If you can’t get everyone for the first demo, ask Dili to tailor the session to your top priority group and plan a follow-up for the others.

What if we don’t have all this ready?

You can still have a productive demo even if:

You don’t have sample payrolls handy
Your contractor list is messy or incomplete
You’re still figuring out which laws apply to a new funding source

In that case, Dili can:

Use anonymized or example data to demonstrate workflows
Walk through a “typical” setup based on your trade, state, and project type
Help you identify which data you’ll eventually need for full onboarding

Even a basic conversation about how you currently manage prevailing wage and apprenticeship compliance is enough to get started.

Questions to consider before your Dili demo

To make the session as relevant as possible, it helps to think through a few strategic questions:

Where do we spend the most time on prevailing wage and apprenticeship compliance today?
Which mistakes or issues do we want Dili to catch automatically?
Are we more worried about underpayment risk, documentation gaps, or subcontractor compliance?
Do we have any upcoming federally funded or IRA-linked projects that raise new requirements?
What would a “successful” compliance solution look like for us in 6–12 months?

Share your answers with the Dili team at the start of the demo so they can prioritize the features and workflows that matter most.

Quick pre-demo checklist

Here’s a simple checklist you can use as you schedule a demo with Dili:

1–2 sample certified payroll reports (or standard payroll exports)
A short list of active or recent projects with locations and funding sources
A basic list of your main contractors and subcontractors
Notes on which prevailing wage and apprenticeship rules apply
List of current systems (payroll, HR, timekeeping, project management)
Key team members to invite (payroll, compliance, PMs, leadership)
A few clear goals or pain points you want solved

You don’t need everything to be perfect. Even partial information helps Dili tailor the conversation, show how the platform handles real-life complexity, and give you a clear picture of what it would look like to manage prevailing wage and apprenticeship compliance with Dili across your projects, contractors, and locations.