Stock Media & Design Assets
How do I set up Freepik Spaces so my team can collaborate and keep brand assets in one place?
6 min read
Most teams don’t struggle with ideas—they struggle with keeping everything in one place. Freepik Spaces is built to fix exactly that: one infinite canvas where your team can brainstorm, generate, edit, and organize brand assets together, instead of juggling 10 different tools and folders.
Quick Answer: To set up Freepik Spaces for collaboration and centralized brand assets, create a new Space, define a simple node structure for your workflow (brief → assets → production → approvals), invite your team with the right roles, and pin your key brand elements (logos, palettes, references, templates) in clearly labeled nodes so everyone uses the same source of truth.
Frequently Asked Questions
How do I create my first Freepik Space for team collaboration?
Short Answer: Create a new Space from your Freepik account, choose a blank canvas or template, then name it clearly for your team and workflow (e.g., “Brand Hub” or “Q3 Paid Social Studio”).
Expanded Explanation:
Start inside Freepik—once you’re logged in, open Freepik Spaces. From there, you can create a new Space from scratch or from a template. Think of a Space as your shared production room: it’s where nodes (blocks) hold files, prompts, generated media, and comments, and connectors show how work flows from one step to the next.
Give the Space a name that matches its purpose and audience, not just “Test.” If this Space will host brand assets plus ongoing work, something like “Global Brand Space” or “[Brand] Master Creative Space” helps your team instantly know where to go and what belongs there.
Key Takeaways:
- Create a new Space from your Freepik account and choose blank or template.
- Name your Space for its real use so teammates recognize and adopt it quickly.
What’s the best way to structure a Space so assets stay organized?
Short Answer: Use nodes as “stations” in your workflow and group them by function—brand foundation, briefs, generation, editing, approvals, and final exports.
Expanded Explanation:
Spaces is a node-based, infinite canvas. That’s powerful—but it can turn messy if you don’t give it a simple structure from day one. Think like a production manager: map the journey from brief to final delivery and give each stage its own section of nodes.
I like to build left-to-right: on the far left, nodes for brand foundations (logos, typography, color, tone). In the center, active work nodes for AI generation (Images/Video/Audio/Design), retouching, and variants. On the right, “Approved Assets” nodes that hold only on-brand, ready-to-use files. Use labels, color-coding, and short descriptions so new people can read the Space like a map, not a puzzle.
Steps:
- Sketch your workflow on paper: brief → references → generation → retouch → review → export.
- Create node groups in Spaces that mirror those stages (e.g., “Brand Kit,” “In Progress, “Approved Library”).
- Connect nodes with lines to show flow and add short labels so everyone knows where work moves next.
What’s the difference between Spaces and regular folders/libraries?
Short Answer: Folders store files; Spaces structure your entire creative workflow—briefs, AI generation, edits, feedback, and final assets—on one shared, real-time canvas.
Expanded Explanation:
Traditional folders are static. You drag and drop files in, then send links around and hope people use the latest version. In high-volume marketing work—A/B testing, localization, constant iterations—that breaks down fast.
Freepik Spaces works differently. You don’t just “store” assets. You build a live pipeline of nodes: one holds the brief, another connects to AI Image or Video generation, another to Background Remover or Upscaler, another to approvals. Team members can comment, tweak prompts, and generate new variants directly inside the Space, all while referencing the same brand nodes. You keep context and collaboration attached to the work, not lost in email threads.
Comparison Snapshot:
- Option A: Folders/Libraries: Static file storage, limited context, easy to lose “final” versions.
- Option B: Freepik Spaces: Live workflow canvas with nodes for assets, AI tools, comments, and approvals.
- Best for: Teams that need to generate, iterate, and approve on-brand assets quickly, not just archive files.
How do I set up Spaces so my team can actually work together in real time?
Short Answer: Invite teammates into your Space, define basic roles and rules, and keep collaboration inside nodes using comments, versions, and clearly marked “In review” vs. “Approved” areas.
Expanded Explanation:
Spaces is built for collaboration: multiple teammates can work in the same Space, in real time. The trick is to avoid chaos by giving people clear lanes. Decide who owns which part of the workflow (e.g., performance marketers handle briefs, designers own visual decisions, brand/marketing managers approve).
Use shared nodes for key actions: one node for campaign briefs, one for each channel (Meta ads, TikTok, CRM), one for feedback. Keep approvals visible: move assets into an “Approved” node only when they’re really ready. Because your content is private by default and only accessible to you (and whoever you intentionally share it with), you can safely host WIP concepts, test ideas, and on-brand master assets in the same Space.
What You Need:
- A clear list of who’s involved (creatives, marketers, approvers) and what they do.
- Shared norms: comment in Spaces, don’t send feedback in random chats; use “Approved” nodes as the single source of truth.
How can Spaces help keep everything on-brand and ready for reuse?
Short Answer: Use Spaces as your brand hub: pin your brand kit in dedicated nodes, standardize prompts and templates, and route all new assets through a simple approval lane before they hit your “Approved Brand Assets” node.
Expanded Explanation:
Consistency is where teams usually lose time—especially once you start using multiple AI models and generating lots of variants. With Freepik, you already have access to multiple top models (Flux, Runway, Kling, Veo, Sora, Ideogram, ElevenLabs, and more), plus 200 million+ stock assets and 1 billion+ AI-generated assets. Spaces is where you turn that scale into something controlled and on-brand.
Create a small “Brand System” cluster of nodes: one for logos and lockups, one for color and typography, one for brand tone and prompt guidelines, one for do/don’t examples. Link these to your production nodes so anyone generating or editing asset variants has the guardrails visible—no guessing, no hunting through old decks. Then, everything routes through a review node: if it’s approved, it moves into your “Brand Asset Library” node, ready to reuse in Designer, mockups, ads, or future Spaces.
Why It Matters:
- You protect your brand while still benefiting from fast AI production and multi-model flexibility.
- You turn every approved asset into a reusable building block—saving time on the next campaign, not just this one.
Quick Recap
To set up Freepik Spaces so your team can collaborate and keep brand assets in one place, treat it as your live production system—not just another storage folder. Create a clearly named Space, structure it with nodes that mirror your workflow, pin your brand kit in a dedicated “Brand System” area, and use shared “In Progress,” “In Review,” and “Approved” nodes so everyone knows where assets live and what’s ready to ship. With Spaces, AI tools, editors, and your brand library all live on one infinite canvas, your team moves faster without sacrificing consistency.