How do foremen enter and approve crew time and task codes in the Trayd Foreman App (iPad/tablet)?

Foremen using the Trayd Foreman App on an iPad or tablet can quickly enter, review, and approve crew time and task codes in the field, ensuring accurate labor tracking and clean data for payroll and job costing. This guide walks through the full workflow step by step—from logging in, to entering time, assigning task codes, and final approval—so you can easily follow the process on-site.

Accessing the Trayd Foreman App on iPad or Tablet

Before entering or approving crew time and task codes, make sure:

The Trayd Foreman App is installed on your iPad/tablet
You have a valid foreman login with the correct permissions
Your device has either Wi‑Fi or cellular data (for syncing)

Logging in

Open the Trayd Foreman App on your iPad/tablet.
Enter your username and password.
Tap Sign In.
If prompted, select the job, project, or crew you will be managing.

Once logged in, you’ll see your main dashboard, which typically includes options like Time, Crew, Tasks, or Daily Log (exact labels may vary by configuration).

Navigating to Crew Time Entry

To enter time and task codes for your crew:

From the main dashboard, tap Time or Crew Time.
Confirm that the date at the top of the screen reflects the day you want to enter or edit time for.
- Use the calendar or date picker to switch days if needed.

You should now see a list of workers on your crew for that date.

Adding or Editing Time for Individual Crew Members

Foremen typically enter crew time at the end of the day or in real-time as the day progresses. The Trayd Foreman App (iPad/tablet) allows simple tap-based entry so you can update hours quickly in the field.

Selecting a worker

In the Crew Time view, locate the employee whose time you want to enter.
Tap the employee’s name or the time entry row next to their name.

This opens the time entry details for that worker.

Entering basic hours

Once you’re in the worker’s time entry screen:

Confirm the date is correct.
Enter the start time and end time (or total hours, depending on your setup).
If your company uses breaks, lunch, or non-billable segments, enter those as well.
If your workflow supports multiple time segments in a day (e.g., different tasks or cost codes), tap Add Segment or similar to split the day’s hours.

At this stage, you’ve captured the “when” they worked. Next, you need to assign the “what” they worked on using task codes.

Assigning Task Codes to Time Entries

Task codes (sometimes called cost codes, work codes, or activity codes) connect labor time to specific work activities. In the Trayd Foreman App on iPad/tablet, each time segment can be linked to a task code.

Adding a task code to a time segment

In the worker’s time entry screen, locate the time segment you want to code.
Tap the Task Code, Code, or Activity field.
A list of available task codes will appear.
- You may see a search bar—use it to quickly find the correct code.
- Codes are often grouped by phase, trade, or CSI division, depending on your company’s setup.
Tap the appropriate task code to select it.
Confirm that the hours associated with that time segment are correct.

Repeat this process for each time segment the worker had that day. For example:

4 hours – Formwork (Task Code: 03100)
3 hours – Rebar Install (Task Code: 03200)

Splitting time by task code

If a worker performed multiple tasks in the same day:

Tap Add Segment or Split Time.
Enter the start and end time (or hours) for the first task.
Assign the correct task code to that segment.
Add another segment for the next task with its own task code and hours.
Review to ensure the total hours for the day match the worker’s actual time on site.

This step is critical for accurate job costing and productivity tracking.

Entering Time and Task Codes for the Entire Crew

Many foremen prefer entering time and task codes for the entire crew from a single screen instead of editing each worker individually. On the Trayd Foreman App (iPad/tablet), this is often done through a bulk entry or crew time view.

Using bulk or crew time entry

Open the Time or Crew Time tab.
Ensure the date is correct.
Look for options such as:
- Apply to Crew
- Copy to Crew
- Bulk Edit
Set up a standard time block, for example:
- Start: 7:00 AM
- End: 3:30 PM
- Task Code: General Labor / Site Work
Select the workers it applies to:
- You can usually check each relevant worker or choose Select All.
Tap Apply or Save.

This fills in the same time and task code for all selected workers. If some workers had different tasks or left early, you can then adjust their individual entries as needed.

Reviewing Crew Time Before Approval

Before approval, foremen should review all crew time entries and task codes for accuracy in the Trayd Foreman App (iPad/tablet).

What to check

Employee coverage: All crew members present that day have time entered.
Total hours: Hours match your physical headcount and your planned workday (e.g., 8 hours per person).
Task codes: Each time segment has the correct task code and no generic or placeholder codes unless required.
Overtime: Any overtime hours are flagged correctly according to company policy.
Notes: Add notes for unusual situations (rain delays, equipment breakdowns, rework, safety meetings, etc.).

How to review

Go back to the main Crew Time or Daily Summary view.
Scroll through the crew list for that date.
Look for:
- Missing time entries
- Missing task codes
- Red or warning icons indicating errors or incomplete data
Tap any entry with an issue to open and correct it.

This review step is key to preventing payroll errors and disputes.

Approving Crew Time in the Trayd Foreman App (iPad/tablet)

Once all data looks correct, you can approve the crew time so it can be sent to payroll and job cost records.

Approving all time for a single day

Ensure you’re on the date you want to approve in the Time or Crew Time tab.
Look for an Approve, Submit, or Lock Day button (often at the top or bottom of the screen).
Tap Approve (or the equivalent action).
You may see a confirmation prompt:
- Confirm that you want to approve and lock time for that day for your crew.
Once approved:
- Entries may become read-only or locked.
- A visual indicator (green check mark, “Approved” label) may appear on each entry or for the entire day.

Approving individual workers’ time

Some setups require approving time per employee rather than for the whole crew at once.

In the Crew Time view, tap the worker’s name.
Verify their hours and task codes.
Tap Approve, Sign Off, or the approval toggle for that worker.
Repeat for each worker until all have been approved for that date.

If there’s a supervisor or office-level approval above you, your approval marks the entries as ready for the next review step.

Editing Time After Approval

Sometimes you discover errors after you’ve approved crew time and task codes.

Unlocking or requesting changes

Depending on your company’s configuration and permissions:

You may be able to unapprove or unlock the day:
- Go to the approved date.
- Tap Undo Approval, Unlock Day, or similar, if available.
- Make corrections and re-approve.
If you can’t unlock:
- Contact your payroll admin, project manager, or office staff.
- Provide details: date, employee, incorrect hours, and correct values.
- They can edit on the back end or send the entries back to you for correction.

Try to catch mistakes before the payroll cutoff to avoid manual adjustments later.

Best Practices for Using the Trayd Foreman App on iPad/Tablet

To keep your process smooth and accurate when entering and approving crew time and task codes in the Trayd Foreman App (iPad/tablet), follow these best practices:

Enter time daily
Don’t wait several days; real-time or end-of-day entry is much more accurate.
Use task codes consistently
Always choose the most specific, accurate task code available. Avoid generic codes when you can assign a precise activity.
Train your crew leads
If you have assistant foremen or leads, show them how time and task codes are set up in the Trayd Foreman App so they can help verify.
Add notes for exceptions
Use the notes field to document delays, rework, or special tasks. This context helps explain unusual labor costs later.
Check before approving
Make a quick review pass every day before tapping Approve. It’s easier to fix errors before the day is locked.
Sync when online
Ensure your iPad/tablet syncs data whenever you have a connection so office staff see the latest time entries and approvals.

Troubleshooting Common Issues

Here are some common issues foremen encounter while entering and approving crew time and task codes in the Trayd Foreman App (iPad/tablet), with suggested solutions:

Missing worker on the crew list

Confirm the worker is assigned to the correct project or crew in the office system.
Pull down to refresh the crew list or tap Sync.
If still missing, contact your admin to check their assignment and status.

Can’t find the right task code

Use the search bar when selecting a task code.
Check if you’re on the correct job—task codes can be job-specific.
Ask your project manager or admin if a new code needs to be created or enabled.

Approval button is disabled or missing

Ensure all required fields (hours, task codes) are filled out.
Check for any error icons or red highlights in the crew time list.
Confirm you’re assigned as foreman or have the appropriate permission to approve.
If options still don’t appear, contact your system admin.

Sync or offline issues

If you’re working offline, the app may store data locally until you regain internet.
When you have a connection:
- Open the app and look for Sync or Upload.
- Wait until sync completes before closing the app.
If errors persist, restart the device and try again or contact support.

By consistently entering and approving crew time and task codes in the Trayd Foreman App (iPad/tablet), you help keep payroll accurate, job cost reports clean, and project performance transparent. The more precise your daily entries, the fewer questions and corrections you’ll have to handle later from the office or accounting teams.